Terms of Service

1. General

1. These Terms govern use of the website at www.artosfoundation.ai (the “Service”) and the electronic supply of services, including creating and running a member account.
2. The Terms are made available free of charge in a form that can be saved and printed, under art. 8 of the Polish Act of 18 July 2002 on providing services by electronic means (“UŚUDE”).
3. This English version is a courtesy translation. In case of any discrepancy between language versions, the Polish text (Regulamin) prevails.

2. Provider

The provider is Fundacja na rzecz Integracji i Rozwoju Nowoczesnych Technologii oraz Sztucznej Inteligencji w Branży Filmowej ARTOS (in English: Foundation for Integration and Development of New Technologies and Artificial Intelligence for the Film Industry ARTOS; operating name “ARTOS Foundation”), a foundation under Polish law, seated in Warsaw:

• Address: ul. Adama Borkiewicza 6 lok. 49, 00-712 Warszawa, Poland
• KRS: 0001221559 · NIP: 5214151555 · REGON: 543915897
• Register: Register of Associations, Other Social and Professional Organisations, Foundations and Independent Public Healthcare Institutions, kept by the District Court for the Capital City of Warsaw, 13th Commercial Division of the National Court Register
• Representation: the Management Board; each Board member may make declarations of will on the Foundation’s behalf acting alone
• Contact: contact@artosfoundation.ai

3. Definitions

“Provider/Foundation” — the entity in section 2. “User” — a natural person using the Service; for a member account, a person aged at least 16. “Member” — a User who has created an account. “Account” — the Member’s individual password-protected panel. “Services” — the electronic services in section 5. “Privacy Policy” — the document describing personal-data processing, integral to these Terms.

4. Technical requirements

A device with Internet access, a current browser with JavaScript and session cookies enabled, and an active email account. The Provider aims for correct operation but does not guarantee uninterrupted availability.

5. Scope of Services

1. The Provider supplies electronically: (a) public site content without login; (b) creating and running a member Account; (c) after login, the member area including the news channel (Overview, Latest News), publications library, Screening Room, the community forum, and the public members list (“community” page); (d) contact form and email; (e) donations to the Foundation’s statutory purposes via an external payment operator; (f) a newsletter, subject to separate consent.
2. Membership is currently free of charge. The Foundation may introduce paid membership plans in the future; paid terms will be presented as a separate offer and accepted before any paid contract is concluded, with consumer rights preserved (section 9).

6. Conclusion and termination of the Account contract

1. The Account contract is concluded, for an indefinite term, upon confirming registration (clicking the activation link sent by email).
2. Registration requires: name (or organization name), email, and a password; optionally an organization name. Publishing a name on the public members list and the organization name occurs only on the basis of voluntary, separate consents (form checkboxes).
3. Registration requires reading and accepting the Terms and Privacy Policy and a declaration of being at least 16 years old.
4. The User may terminate the Account contract at any time without cause by deleting the Account or emailing contact@artosfoundation.ai. Deletion is carried out promptly, save data that must be retained by law.
5. The Provider may terminate on 14 days’ notice, or block/delete the Account with immediate effect for a material breach, after prior notice where possible.

7. Use and user content

1. Supplying unlawful content is prohibited (art. 8(3)(2)(b) UŚUDE).
2. The User must use the Service lawfully and in line with the Terms, must not disrupt it, and must keep the password confidential.
3. Forum content remains the User’s; the User grants the Foundation a non-exclusive, royalty-free licence to display it in the Service as needed to provide the Service. The Provider may remove unlawful content upon credible notice.

8. Payments (donations and future paid plans)

1. Donations are voluntary and handled by an external payment operator — PayU S.A. — under that operator’s terms. The Foundation does not store full card data; payment data is processed by the operator as a separate controller/processor.
2. If paid membership plans are introduced, distance-contract rules apply (section 9).

9. Consumer rights (future paid services)

1. The Act of 30 May 2014 on consumer rights applies to Users who are consumers or entrepreneurs with consumer rights.
2. A consumer concluding a paid distance contract may withdraw within 14 days without cause. If a digital service starts before that period ends, it does so at the consumer’s express request and with acknowledgement that the right of withdrawal is lost upon full performance (or with a duty to pay for what was performed up to withdrawal).
3. Donations, being gratuitous, are not sales contracts and are not subject to the withdrawal right applicable to paid contracts.

10. Complaints

Complaints may be sent to contact@artosfoundation.ai and should identify the User and describe the issue. The Provider replies within 14 days by email. Consumers may use out-of-court redress, including the EU ODR platform (ec.europa.eu/consumers/odr).

11. Liability

The Provider supplies Services with due care and is not liable for interruptions beyond its control or force majeure, nor for use contrary to the Terms. This does not limit liability toward consumers where mandatory law forbids such limitation.

12. Personal data

Processing is described in the Privacy Policy. The Foundation is the data controller.

13. Changes

The Provider may amend the Terms for valid reasons (law changes, scope, security), notifying Members by email and in-Service at least 14 days ahead. Continued use means acceptance; objection ends the Account contract.

14. Final provisions

Polish law governs, without depriving consumers of mandatory protections of their habitual residence. Matters not covered are governed by Polish law, in particular the Civil Code, UŚUDE, the Consumer Rights Act, and the GDPR. The Polish version prevails in case of discrepancy.